Executive Assistant

About SuperLabs

SuperLabs is an engineering & IT consulting firm. To know more about SuperLabs & the work we do visit Featured Work

About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide crucial support to our Executive Team. This is a fantastic opportunity for a talented individual to join a thriving organization and contribute to its continued success. Position Overview: As the Executive Assistant, you will play a key role in ensuring the smooth functioning of the executive office by providing high-level administrative support. The successful candidate will have exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Executive Assistant will be a crucial liaison between the executive team, internal departments, and external stakeholders.

Responsibilities

• Communication: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle and screen emails, phone calls, and correspondence with professionalism and confidentiality.
• Documentation and Filing: Maintain organized and up-to-date electronic and physical filing systems. Prepare, proofread, and edit documents as needed.
• Meeting Coordination: Coordinate and organize meetings, conferences, and events. Prepare meeting agendas, attend and take minutes as required.
• Travel Arrangements: Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
• Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and critical issues are addressed promptly.
• Expense Management: Handle expense reports and ensure accurate and timely submission.
• Project Support: Provide support for special projects, presentations, and initiatives as assigned by the executive team.

 

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to adapt to a fast-paced and dynamic work environment.
• Bachelor's degree in a related field is preferred.

 

Personal Attributes:

• Professionalism and poise in dealing with high-level executives.
• Proactive and self-motivated with a strong sense of initiative.
• Excellent problem-solving skills and the ability to think critically.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Solve the following hexadecimal code "1F2DAB59E" to decimal & text your name along with the position you are applying for to get ahead in your interview process.